Rev Max Data Specialist

Website Family Support Services of North Florida

Position Posting


Job Title: Rev Max Data Specialist

Department/Program: Revenue Maximization

Posting Date: 11/20/2020
FLSA Status: Non-exempt

FSS Mission Statement

The mission of Family Support Services of North Florida is to be the leader in providing safety, stability, and quality of life for all children by working with the community to strengthen the family unit.

Organizational Expectations

Commitment – As the lead Child Welfare Agency in North Florida FSS prides itself on our employees’ commitment to the agency and the children and families we serve.  This is demonstrated by being available at a moments notice to assist clients regardless of the time of day.  This is also demonstrated by employees’ commitment to maintain consistent attendance and punctuality.
Career Development – FSS is committed to being a learning organization that supports employees in their pursuit of professional growth and career development. Therefore employees are highly encouraged to explore and broaden their knowledge and skill sets to achieve their career goals.

Professionalism – Employees are expected to demonstrate professionalism in their appearance and demeanor when representing FSS at internal and external meetings, trainings, and events.
Teamwork – Putting the interests of FSS clients first is critical to the success of the organization. This requires all employees maintain consistent and timely communication, provide support to co-workers and colleagues and demonstrate the principles of teamwork.

Responsible Citizenship – In keeping with our mission and values employees are encouraged to volunteer 15 hours per year to assist with FSS and FSS-sponsored events.
Customer Service – As employees of the Lead Child Welfare Agency in North Florida FSS employees will demonstrate their commitment to providing our clients (internal/external) with consistent, meaningful and exceptional service.

Job Summary:
Ensure that all required documentation for federal funding eligibility (IV-E, Social Services Block Grant, TANF) is completed on appropriate forms. Enter all required eligibility documentation into necessary automated systems. Keeps files up-to-date and neatly maintained.

4 Year Degree.
Two years in a clerical, data management or related field.  Experience in federally funded entitlement programs preferred.  Knowledge of foster care, relative caregiver, adoption, Medicaid and TANF systems necessary.  Experience in data management and data entry helpful.
Minimum Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The qualifications listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Ability to:

Use Microsoft Office (Excel, Word, and Outlook).
Maintain both paper and electronic filing systems.
Hold critical information confidential and in a secure setting.
Manage multiple tasks.
Establish and maintain effective working relationships with community partners and clients.
Solve practical problems and deal with a variety of concrete variables with a minimum of direction.
Interpret a variety of instructions furnished in written or oral form.
Be organized and meet deadlines.
Adhere to details.
Knowledge of:

§  Automated systems and federal funding guidelines.

§  TANF guidelines.

§  Medicaid programs.
Licensure, Certification, and/or Registration
Not Applicable
Job Duties
Describe the essential duties of the job (these are activities you perform on a regular basis) and percent of time spent on each.
% of Time
Essential Duties
Monitor Temporary Assistance for Needy Families (TANF) Due Report and FSFN eligibility report to ensure that TANF application is completed accurately on each in out-of-home and in-home placement.
Research various electronic state/federal database systems to capture potential income for parent(s) and enter said information into the electronic IVE application in Florida Safe Families Network (FSFN).
Enter all forms of Title IV-E/Medicaid eligibility data in FSFN for pending adoptions.
Enter adoption demographic information in Adoption Subsidy database.
Resolve Medicaid issues for foster care and adopted children.
Update FSFN eligibility regarding placement changes using Placement Tracking Forms and requesting pertinent documentation from contracted Case Management Organizations (CMO).
File all pertinent eligibility documents in the electronic foster care and paper adoption files.
Complete notification to ESS/Children in Care (CIC) regarding status/eligibility changes for children in foster care, relative placement and adoption.
Complete Interstate Compact on Adoption and Medical Assistance (ICAMA) applications for adopted children entering/leaving Florida.
Ensure that eligibility in all automated systems matches eligibility on Notice of Case Action (NOCA).
Verify Medicaid in Florida Medicaid Managed Information System (FLMMIS).
List those duties you perform on a periodic basis (these are activities you perform infrequently, such as quarterly, annually or as requested).

Other Duties

Provide placement/eligibility information for community partners
As needed.
Participate in Rev Max weekly conference calls.
As needed.
Participate in no less than monthly one-on-one supervision meetings.

Perform other duties.
As needed.
Supervisory/Decision making  Authority

The position does not require customary supervision and management of at least 2 or more full-time employees.

Provide two examples of the most common decisions made independently by this position on a regular basis without following prescribed procedures.


Determine how best to prioritize and manage workload.
Contribution and Impact
Provide a summary of results or outcomes the position is accountable for.  These may include budget, revenue or non-quantifiable measures that should be observable.


To ensure that all paperwork is correct with our CIC staff, FSFN, and ICWSIS, so that payments are being issued from the correct funding source.

Strategic Value
Describe how the position contributes to the business unit’s overall strategy.


This position/department ensures that eligibility documentation is collected and maintained to maximize our use of federal and state funding; that Medicaid is opened and maintained for each foster care and adopted child; that pertinent funding follows placement changes of children in out-of-home care.

PHYSICAL REQUIREMENTS:  (R=Required  P=Preferred)
Sitting  R  Standing  R_ Walking R__   Lifting  _R_(50lbs)  Carrying __   Kneeling  __

Pushing/Pulling  R__  Bending/Stooping  R__   Climbing  __   Reaching  __   Crawling/Crouching  __

Grasping  R__   Turning  _R_   Repetitive Motions  _R_   Color Recognition  __   Depth Perception  __

Reading  R   Hearing  R   Other (describe) __

HAZARDS:  (X=Potential Exposure)
Proximity to moving mechanical parts  _   Electrical current  __

Toxic or caustic chemicals  __  Radiation  ___   Biohazards (airborne or contact)  ____  Housekeeping and/or cleaning agents  _X__   Flammable, explosive gases  ____   Human-borne pathogens  ____   Other:  __

SKILL REQUIREMENTS:  (R=Required  P=Preferred)

Drive motor vehicle _P  Prepare food ____ Typing/Keyboard R   Word processing software R  Data base software __   Spreadsheet software R  Other software __   Calculator __  Operate office machines R (Fax, Copier) Verbal communication (including telephone) R   Written communication (including composition) R   Public speaking/group presentations  __   Team-oriented and collaborative interpersonal relationships R  Respectful client relationships R  Client assessment and evaluation __   Retrieve and compile information R   Verify data R   Maintain records R   Organize and prioritize information __   Analyze and interpret

information __   Investigate, evaluate and recommend action  _    Basic mathematical concepts (add, subtract, multiply, divide) R   Advanced mathematical concepts (fractions, decimals, ratios, percentages, graphs) _P_   Abstract mathematical concepts (interpolation, inference, frequency, reliability, formulas, equations, statistics) __  Reasoning and logic R   Sensitivity to service population’s cultural and socioeconomic characteristics R

FSSNF provides equal employment and advancement opportunity for all individuals without discrimination because of race, creed, color, gender, religion, age, national origin, disability, military status, marital status, or the other protected categories as defined by the EEOC and takes affirmative action in the implementation of this policy. If an accommodation is needed in order to participate in the application process, please contact the appropriate servicing human resources office.


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